Pricing

One price. Unlimited boards.

BoardVoice is $190 a year — every feature, every board, every meeting. No counting boards. No upgrade pressure. The District tier exists for organizations that want hands-on migration and a dedicated point of contact.

Migration Pack — bring your archive with you.

Send us your last 5 years of agendas, minutes, and packets. We'll bulk-upload them into BoardVoice as public meeting records — tagged by date and meeting type, fully searchable, browsable by year — then run each one through Claude so "find every motion mentioning the road millage" works from day one. Up to 5 years / 100 documents.

$149 one-time

Prefer to do it yourself? Self-serve bulk upload is included free with every BoardVoice plan. Drag a folder of PDFs into the Documents library and tag them yourself — same searchable archive, just your hands on the work.

Companion

ScholarVoice

Meet ScholarVoice

ScholarVoice is our companion platform for K-12 districts that need to hear honestly from their community — built specifically for K-12, not a generic survey tool retrofitted. Anonymous surveys for staff, students, and parents: identity is verified once, then permanently destroyed; only aggregate totals are stored, so no individual response can be traced back to a person. Reports go to administration, and — when the board wants them — directly to trustees as well, the same numbers at the same time. Every survey ships with an AI-generated board report. When a district has a millage on the ballot, the $299 ScholarVoice Millage add-on covers community surveys, impact documents, household calculators, and AI analysis.

The same district that trusts BoardVoice for its board meetings can trust ScholarVoice for its community surveys. Built by the same team. Designed for the same buyer. scholarvoice.app →

Bundle

Both products. One invoice.

The only platform built for both the board room and the community it serves.

Standard Bundle

BoardVoice + ScholarVoice

$310 / year

Save $70 vs. buying separately

Separate: $380 / year

Everything in BoardVoice

Everything in ScholarVoice

Unlimited boards

Unlimited surveys

One invoice, one renewal

ScholarVoice millage add-on: $299/campaign

Start the Bundle

District Bundle

BoardVoice District + ScholarVoice District

$1,590 / year

Save $290 vs. buying separately

Separate: $1,880 / year

Everything in both District tiers

Multiple buildings, both products

Migration assistance

Dedicated point of contact

100 GB document storage

Priority support

Talk to Us

Why it works

BoardVoice manages what the board decides. ScholarVoice captures what the community thinks. A district with both products can point to every meeting decision and every community input that shaped it. That's not just compliance. That's the definition of public trust.

$310/year vs. $380 separately — saves $70, covers everything, closes the accountability loop.

Already subscribed to one product? Contact us — we'll apply your existing subscription as a credit toward the bundle.

How we compare

Same core meeting workflow. A fraction of the cost. Start your board site in minutes instead of a lengthy implementation cycle.

Feature	Granicus	Municode	BoardVoice
Complete meeting cycle management	✓	✓	✓
Two-click meeting scheduling with agenda pre-fill	—	—	✓
FOIA request management	✓¹	—	✓
Organized public archive from day 1	✓	✓	✓
Unlimited boards included	✓¹	—	✓
Built for small boards	✓¹	—	✓
Setup approach	Guided	Guided	Self-service
Pricing model	Quote-based	Quote-based	Published pricing

¹ Available on higher-tier or enterprise contracts only.

Many government-meeting platforms require a sales process and custom quote.

BoardVoice is $190.

BoardVoice publishes its price and focuses on the meeting workflow smaller public bodies use every week.

Compare BoardVoice plans

Both tiers include the full meeting cycle, FOIA management, and a 30-day free trial.

Feature	BoardVoice	District
Boards / commissions	Unlimited	Unlimited
Meetings and agendas	Unlimited	Unlimited
Email subscribers	Unlimited	Unlimited
Public branded site per board	✓	✓
Meeting Mode and vote record	✓	✓
PDF agenda export	✓	✓
Two-click calendar scheduling with agenda pre-fill	✓	✓
Minute drafting with workflow	✓	✓
FOIA request management	✓	✓
Document archiving	✓	✓
Comment moderation queue	✓	✓
Account Administrator role	✓	✓
Per-board admin roles	✓	✓
Document storage	5 GB	100 GB
Document migration	Migration Pack add-on ($149)	Included
Dedicated point of contact	—	✓
Priority support	—	✓

Frequently asked questions

Is there a free trial?

Yes — 30 days, no credit card required. Set up your boards, post a meeting, and review the public experience. Before ending a trial, export any records you need to preserve and contact us if you need help with account closure.

What does “unlimited boards” actually mean?

A township running a Township Board plus Planning & Zoning plus a ZBA gets all three under one BoardVoice subscription. A school district running a main board plus a Foundation board gets both. There's no counting and no upgrade pressure when you add a fourth or fifth board. That's the whole point of the new pricing.

How does billing work right now?

BoardVoice is in early access. You can run the trial without entering payment information. Any paid subscription requires your affirmative authorization, and the applicable price and billing period are shown before purchase.

What is ScholarVoice and do I need it?

ScholarVoice is our companion product for K-12 districts that need anonymous community surveys — staff, students, and parents — with aggregate-only reporting and an AI-generated board report on every survey. You don't need it to use BoardVoice. But if you're a school district that runs surveys (climate, satisfaction, millage support), the bundle saves you $70/year. Learn more at scholarvoice.app.

How does this compare with enterprise meeting platforms?

Enterprise systems may include procurement support, integrations, implementation teams, and features designed for large agencies. BoardVoice is intentionally narrower: a published-price meeting and public-record workflow for smaller boards that need to prepare, conduct, document, and publish without a long implementation project.

Why not just use Google Drive and Gmail?

A Drive folder isn't a public meeting record. It's not branded, not searchable for residents, doesn't send subscriber notices, doesn't produce a vote record, doesn't help with open-meetings compliance, and is only as organized as the clerk who maintains it. BoardVoice gives you a permanent, public, branded site so the next clerk inherits a system instead of "where did Sharon keep the files?"

Can I switch plans later?

Plan changes and their timing are confirmed before authorization. During early access, contact support or use any billing control then available in Settings; annual plan changes generally take effect at renewal unless an order states otherwise.

Do you handle document migration from our existing site?

Yes — two ways. On any plan, the Migration Pack add-on ($149 one-time) covers up to 5 years / 100 documents: bulk upload, organized by date and meeting type, with Claude-powered content extraction so the archive is searchable. Bigger jobs (10+ years, multiple boards, scanned paper records) are part of the District tier and we handle them as full onboarding.

Who owns the data? What if BoardVoice ever shuts down?

Your data is yours. Every meeting, agenda, minute, vote, FOIA record, and document is exportable. Active export tools today cover the subscriber list, the activity / audit log, and per-meeting board packets (full agenda + every attachment + minutes, merged into a single PDF). For a complete org-wide archive — meetings + structured data + every document in one bundle — we'll generate and deliver it on request, no questions asked. If we ever sunset the product, your full archive is yours in standard formats. No vendor lock-in.

What does cancellation look like?

You may request cancellation through Settings or support. Before cancellation, export records your organization must preserve. We will confirm the service-end date, export options, and applicable deletion timing as part of the cancellation process.

Does BoardVoice guarantee legal compliance?

No software can determine compliance from timestamps and uploaded records alone. BoardVoice supports notice, agenda, minutes, and records workflows and provides reference material, but your public body remains responsible for its procedures, posting locations, exceptions, retention schedule, and legal review.