Townships, school districts, libraries, and special districts: BoardVoice gives your residents one place to find every board's agendas, minutes, votes, and public comment — Township Board, Planning & Zoning, ZBA, Board of Review, all under one roof. And gives your clerk the tools to publish them in minutes.
30-day free trial·No credit card·Set up in 90 seconds
Find your board
Looking for your local meetings?
Search for the township, school district, library, or commission you want to follow.
What's inside
Everything a public board needs.
A complete, transparency-first toolkit — built specifically for the rhythms of a public meeting cycle.
Multi-board organizations
One signup gives you a public site for the whole organization plus a separate page, schedule, member roster, document library, and bylaws collection for each board you run — Township Board, Planning & Zoning, ZBA, Board of Review. Each board's chair runs their board autonomously; the clerk provisions accounts and sees the audit log across all of them.
Agendas & minutes
Build agendas item-by-item with body text, sub-items, and per-item file attachments. Minutes move through a formal Draft → Board Approved → Published workflow so the audit trail is always clean.
Calendar with fast-agenda scheduling
Residents see a monthly calendar at your board's URL — every upcoming and past meeting, color-coded by status. On the admin side it doubles as your scheduling tool: click a date, pick the meeting type, and BoardVoice pre-fills the agenda by copying the last meeting of that type. From empty grid to a draft agenda in two clicks — no more rebuilding "Call to Order, Roll Call, Approval of Minutes…" every single time.
Public records requests
A built-in FOIA/public records request form lives on your public site. Submissions go straight to an admin inbox where you track status, add notes, and record your response — no email tag.
50-state OMA compliance grading
The Audit & Compliance dashboard grades every meeting against your state's Open Meetings Act notice rule — citation included — and flags late notice or after-the-fact agenda posts the moment they happen.
Tabled items & action tracker
Business tabled to a future meeting is automatically tracked until resolved. Action items assigned during a meeting are logged with a due date and owner — nothing gets dropped.
Public comment
Residents submit comments tied to specific agenda items. Comments hold for moderation before going live — every decision is logged for the record.
Live meeting mode
A projector-friendly view for the meeting itself. The clerk advances items, records motions and votes in real time, and board members follow along on their own devices.
Board packet PDF
One click builds a complete board packet — cover, full agenda with body text and sub-items, motion workbook pages, and every attached document merged into a single printable PDF.
Document & policy library
Budgets, audits, bylaws, and board policies — all public, organized by category, and permanently archived. Residents can find what they need without calling the office.
Board directory
Member names, roles, terms, and contact info — kept up to date and publicly visible. Board members get their own login for board-only packet access and live voting.
Email subscribers
Residents subscribe to your meetings with one click. BoardVoice sends automatic notices when you publish a new agenda or approved minutes — no mailing list management needed.
Public vote history
Motions, seconds, and roll-call votes captured during the live meeting feed an instant searchable archive at /your-board/votes — every member's record, every outcome, fully cross-referenced.
Screen lock PIN
Set a personal 4-digit PIN tied to your account. The dashboard locks automatically after 15 minutes of inactivity or when you step away from the tab — keeping board packets private even on a shared screen. Works across all your devices.
Audit-proof by default
Built so a transparency auditor can verify everything in one sitting.
A dedicated Audit & Compliance dashboard, a tamper-evident activity log, deadline-tracked public-records workflow, and a public roll-call archive — all wired into the same database that runs your meetings.
50-state OMA grading
Every meeting graded against your state's notice rule — Michigan's 18 hours, Illinois' 48, California's 72 — with the statute citation right next to the verdict.
FOIA deadline tracker
Open public-records requests show two clocks — 5 business days to acknowledge, 15 to respond. Color-coded urgency, no spreadsheet.
Tamper-evident activity log
Every meeting published, document uploaded, vote recorded, role changed, and PIN reset is appended to an immutable log — read-only after write, even for admins.
Minutes lifecycle hub
One page that shows every meeting bucketed by where its minutes live: drafts needed, awaiting board approval, ready to publish, or published. Approve and publish in one click.
Drafts auto-attach from Live Meeting Mode·Approvals stamp the audit log·Publishing notifies subscribers automatically
Built for
Any public body that owes the community a record.
BoardVoice is sized for the budgets and time of part-time clerks, volunteer boards, and elected commissioners — not enterprise municipal software.
Townships
Township Board plus every commission and committee — Planning & Zoning, ZBA, Board of Review, Parks, Water & Sewer — each on its own public page.
Cities & villages
City Council with its planning commission, zoning appeals board, and downtown development authority — one site, one signup.
School districts
Board of Education plus standing committees — curriculum, finance, facilities — with packet documents and parent-facing minutes for each.
Library commissions
Trustee meetings, friends-of-the-library board, and any related foundations — separate rosters, shared transparency.
Special districts
Drainage, fire, water, parks — one board or many, all under one BoardVoice subscription.
Community action & nonprofit boards
Federally-funded community organizations and 501(c)(3)s that need structured, transparent governance and accessible public records for their community.
Companion
ScholarVoice
The community side of the same accountability.
ScholarVoice is our companion platform for K-12 districts that need to hear honestly from staff, students, and parents — built specifically for K-12, not a generic survey tool retrofitted. Identity is verified once, then permanently destroyed; only aggregate totals are stored. Reports go to administration, and — when the board wants them — directly to trustees as well. Every survey ships with an AI-generated board report.
Set up your board's public site in under five minutes. Pick your URL, fill in your board's name and state, and publish your first agenda. Agendas, minutes, records requests, and public comment — all in one place, all publicly accessible.