01
Prepare with confidence.
Start with the right structure, gather supporting material, and know exactly what is ready before the room fills.
Agenda and packet builder
Notice-timing review
Board-scoped access
A complete meeting record, from start to finish
Every meeting. One trusted public record.
Prepare the agenda, run the meeting, record every decision, and publish what your community needs—all through one calm, connected workspace.
$190
/ year
Unlimited boards. Core meeting features included.
Built for public boards·
Clear roles and audit history·
Accessible by design
Pinewood Public Schools
Regular Board Meeting
In progress
Tonight’s record
Tuesday, September 23 · 6:00 PM
✓
Roll call and quorum
Recorded
2
Student achievement report
Current
3
Transportation contract
Next
Find your board
Enter at least part of an organization name.
Looking for your local meetings?
Search for the township, school district, library, or commission you want to follow.
One continuous record
The meeting should be the easy part.
BoardVoice keeps every step connected, so a part-time clerk can move from preparation to publication without rebuilding the record—or wondering what was missed.
02
Run the room calmly.
Keep the agenda, attendance, motions, votes, and notes together while the meeting is happening.
Guided meeting mode
Quorum and roll call
Motion and vote capture
03
Publish one clear record.
Turn the completed meeting into an organized public record residents can actually find and understand.
Approval-aware minutes
Searchable vote history
Public document archive
What's inside
Everything a public board needs.
A complete, transparency-first toolkit — built specifically for the rhythms of a public meeting cycle.
Multi-board organizations
One signup gives you a public site for the whole organization plus a separate page, schedule, member roster, document library, and bylaws collection for each board you run — Township Board, Planning & Zoning, ZBA, Board of Review. Authorized board administrators manage only their assigned board; an organization-level records administrator can provision access and review activity across authorized boards.
Agendas & minutes
Build agendas item-by-item with body text, sub-items, and per-item file attachments. Prepare draft minutes, record the board’s formal approval or collect configured signatures, then publish the approved record. Authorized staff document the board’s action; BoardVoice does not treat a clerk’s click as board approval.
Calendar with fast-agenda scheduling
Residents see a monthly calendar at your board's URL — every upcoming and past meeting, color-coded by status. On the admin side, authorized staff choose a date and meeting type, then start from a standard agenda template and refine the draft before the meeting.
Public records requests
A built-in FOIA/public records request form lives on your public site. Submissions go straight to an admin inbox where you track status, add notes, and record your response — no email tag.
State-specific notice checks
The records dashboard compares posting timestamps with configured notice references and flags entries that may need review. Citations stay beside the calculation so the clerk can verify the source.
Tabled items & action tracker
Business tabled to a future meeting is automatically tracked until resolved. Action items assigned during a meeting are logged with a due date and owner — nothing gets dropped.
Public comment
Residents submit comments tied to specific agenda items. Comments hold for moderation before going live — every decision is logged for the record.
Live meeting mode
A projector-friendly view for the meeting itself. The clerk advances items, records motions and votes in real time, and board members follow along on their own devices.
Board packet PDF
One click builds a complete board packet — cover, full agenda with body text and sub-items, motion workbook pages, and every attached document merged into a single printable PDF.
Document & policy library
Budgets, audits, bylaws, and board policies can be organized by category and made available while the Organization’s service is active, subject to its retention settings and legal duties.
Board directory
Member names, roles, terms, and contact info — kept up to date and publicly visible. Board members get their own login for board-only packet access and live voting.
Email subscribers
Residents can subscribe to meeting updates. When enabled, BoardVoice can email active subscribers after authorized staff publish an agenda or approved minutes; email delivery is not guaranteed.
Public vote history
Motions, seconds, and roll-call votes captured during the live meeting feed an instant searchable archive at /your-board/votes — every member's record, every outcome, fully cross-referenced.
Screen lock PIN
Set a personal 4-digit PIN tied to your account. The dashboard locks automatically after 15 minutes of inactivity or when you step away from the tab — keeping board packets private even on a shared screen. Works across all your devices.
Review-ready by design
Keep the records a reviewer needs connected and easy to inspect.
A records dashboard, append-only activity history, deadline-tracked request workflow, and public roll-call archive stay connected to the meetings that produced them.
Notice timing references
Compare each posting timestamp with your configured notice reference and keep the source citation beside the result. BoardVoice flags timing for review; it does not issue a legal determination.
FOIA deadline tracker
Track configured acknowledgement and response targets beside the governing source. The Organization must verify deadlines, extensions, exemptions, and response duties.
Tamper-evident activity log
An append-only, access-controlled activity history is designed to make administrative changes attributable and harder to alter through the application.
Minutes lifecycle hub
One page that shows every meeting bucketed by where its minutes live: drafts needed, awaiting board approval, ready to publish, or published. Record approval, then publish deliberately.
Drafts auto-attach from Live Meeting Mode
·
Recorded board actions and signatures create attributable audit entries
·
Publishing can notify active subscribers when enabled
Built for
Any public body that owes the community a record.
BoardVoice is sized for the budgets and time of part-time clerks, volunteer boards, and elected commissioners — not enterprise municipal software.
Townships
Township Board plus every commission and committee — Planning & Zoning, ZBA, Board of Review, Parks, Water & Sewer — each on its own public page.
Cities & villages
City Council with its planning commission, zoning appeals board, and downtown development authority — one site, one signup.
School districts
Board of Education plus standing committees — curriculum, finance, facilities — with packet documents and parent-facing minutes for each.
Library commissions
Trustee meetings, friends-of-the-library board, and any related foundations — separate rosters, shared transparency.
Special districts
Drainage, fire, water, parks — one board or many, all under one BoardVoice subscription.
Community action & nonprofit boards
Federally-funded community organizations and 501(c)(3)s that need structured, transparent governance and accessible public records for their community.
Companion
ScholarVoice
The community side of the same accountability.
ScholarVoice is a companion platform for K-12 districts seeking structured feedback from staff, students, and parents. Review ScholarVoice’s current privacy, security, and reporting disclosures before use.
Pricing and availability are described on the current plan page.Ready when you are
Give your community the transparency it deserves.
Start your board’s public site in minutes. Pick your URL, fill in your board's name and state, and publish your first agenda. Agendas, minutes, records requests, and public comment — all in one place, all publicly accessible.